Download the Registration Brochure (pdf)

“EACH ONE REACH ONE.”

February 25th, 2012

Dear Family Members,

Now that we are into the New Year, the date for the family reunion will be upon us before we know it. We want to thank the many cousins who have already submitted your registration forms. We are looking forward to your arrival!!

The reunion committees are hard at work planning and making arrangements to ensure that the reunion is both meaningful and enjoyable. Of particular significance, is the Family History Exhibit / Lecture celebrating our Native American and African-American heritage, “White Nights” Welcome Reception, Silent Auction and Talent Showcase featuring The Spaulding “All Star” Jazz Ensemble, Fabulous Awards Banquet and fun filled Picnic. Our Region is sponsoring a Golf Tournament Scholarship Fundraiser and the Family Foundation will be conducting a 2 day Entrepreneur Expo (www.besdaexpo.com). Therefore to assist us in our planning a well executed event, please take a moment to complete the enclosed registration form and forward it to our treasurer at your earliest convenience. Information regarding registration fees and the Agenda is provided in the enclosed brochure and will be posted on the family website.

The Hyatt Regency Hotel at Penn’s Landing on Philadelphia’s historic waterfront is ready to reserve a room for you.

➢ Standard Double Rooms @$155.00 per night are filling quickly. DO NOT DELAY.
➢ Information regarding additional Hotel Rates / Policy is provided in the enclosed brochure
**The website for making hotel reservations online is: resweb.passkey.com/go/besda

2012 Family Optional Activities

In addition to the many family activities and gatherings, there will also be opportunities for your family to tour and enjoy the city. Our reunion “City Ambassador” is planning some fun local outings for the family to do as a group. It is important to note these activities are not included in your registration and will require pre payment. A detailed list of the tours and entertainment activities, and their costs will be included in a mailing later this spring. A list of Optional activities is provided and we need your input.

Spaulding Family Website

www.spauldingfamily.com

Please visit the website to keep abreast of plans for the 2012 Family Reunion and Entrepreneur Expo. You can also follow us on the family association Facebook Page. The latest information regarding how to register, the agenda, special events, hotel activities, and other applicable information will be posted on the website and Facebook Page. If you know of family members who don’t have access to the website, please make copies and share the information with them. In closing, we are still in need of volunteers to assist with working on the registration desk and other events during the reunion weekend. If you are willing to donate some time to assist at the reunion please contact us by phone or e-mail. We are looking forward to seeing you at the reunion in August 2012.

Sincerely/s/,

Cc:
Vincent Spaulding, R.A.
President/COO, BESDA, Inc/BESDF, Inc

Hotel Accomodations:

2012 Family Reunion Registration Fee

Download the Registration Brochure (pdf) REVISED FEB 16, 2011

This year we are offering a rebate of $50.00 for the first 50 persons registering for the reunion that are Seniors 70 years of age or older and/or families how have 4 persons per household attending the reunion. The rebate will be refunded after the reunion.

The Early Bird registration fee is $155 per adult no later than (NLT) November 15, 2011. The Regular registration fee is $165 per adult for those who register NLT May 1, 2012. The Late registration fee will be $185 per adult for those who register after the May 1st cut off date.

The registration fee for children less than 12 years of age will be $85 per child, irrespective of the date registered. Attendees 12 years and older are considered adults for the purposes of the registration fee.

Reunion fee also includes Friday Reception, Banquet, Picnic, Hospitality Room and (1) Gift bags per household (includes a T-shirt per attendee, and Souvenir Booklet)

Complete the Registration Form and send your check to the Reunion Treasurer payable to: "BESD 2012 Reunion".

Cathy Spaulding
Treasurer, 2012 Reunion
1708 High Ave.

Willow Grove, PA 19090
(215) 659 - 6539 (home)
(267) 625 - 8950

2012 Family Reunion Tentative Agenda

Because of the many attractions available around town, we are working with the local tourist bureau and chamber of commerce to present the family multiple options. However, there will be events planned at the hotel for those who choose not to take advantage of local activities and tours. A tentative agenda is provided herein for y our information and will be posted here. A final agenda will be posted here on the website once the agenda is completed.

Entreprenuer Educational Expo

We are excited to announce that we will be hosting an Entrepreneur Business Expo. During this 2-day event approximately 1000 family members and attendees are expected. This expo will feature 25 Exciting Vendors, Educational Seminars and Self Reliance Workshops. We are excited to announce that the cost of a Vendor booth is 1/2 price for Registered family members. Please use this opportunity to share information regarding your business, special interest or achievements, (i.e. Lawyer, Artistic work, Book signing, business endeavors, etc.)

Registration Type (2-Days)	Registered Family Members	Non-Family Members
Vendors Booth	$250.00	$500.00

Vendor Registration Includes

• Exquisite Grand Ballroom Expo Venue
  
• 1/2 Page Blk/Wht ad in Souvenir Booklet
  
• 6ft Draped Table at specific event (you may bring your own decor)
  
• Two (2) chairs and one (1) wastebasket per booth
  
• 11x14 Table Top Business Sign and Poster with Company Logo
  
• 2 year Ad on Spaulding Website with Company Link
  
• Company Advertised in Regional Newsletter for 2 years
  
• Business information in the Official Gift Bags
  

Major corporations are also being invited to participate in the Expo. We have several Corporate Sponsorship opportunities. You can choose from and Exclusive Corporate Sponsorship or Specific Event Sponsor to a Project Contributor or Expo Vendor. All levels offer an exciting opportunity to market to and network with customers thus increasing your exposure.

Deadline for submission of Vendor Application and payment is June 30, 2012.

Please make checks payable to: "BESD 2012 Reunion" and mail to:

Neil Campbell
1124 Thornton Ave.
Plainfield, NJ 07060
908-822-1142
besda2012@gmail.com

Reunion Committee